Out with the Old, In with the New: 3 Manual Procedures You Need to Digitise


DigitseEvery business needs its own set of procedures to support its operations. While there are processes unique to a certain enterprise, all industries have basic guidelines for their activities. These SOPs commonly involve the personnel, the supplies, and the data that the company needs to function.

Despite the importance of these resources, there are companies that still rely on old-school systems – both in the actual process and for storing files. Paper disintegrates over time, and manual approaches may be too slow to boost any business’s progress.

Here are a few recommendations on replacing operation processes with faster and more reliable methods:

Recording Employee Performance

The right attendance software helps you monitor your workers. It can also document and consolidate employee data. Employees may access the program on any company computer for more reliable and faster time-ins.

The old Bundy clocks are handy, but you can’t have a machine for every employee, so they have to wait their turn to clock in. Apart from that, manually recording employee arrival is unreliable due to the possibility of duplicate or mishandled cards. Manual computation slows the process of calculating the payroll, as well.

Tracking Inventory

The process of listing and tracking inventory is the most important part of any business. The tangible materials lead to the sales that generate profit. Without the proper management of the inventory, your business will lose substantial capital. It is advisable to keep both electronic and physical copies of your records. Digital tracing keeps track of the exact time and date of the changes, the item movement, and manner of acquisition and disposal. In addition, computerised listing provides more security, as the program is accessible only by authorised employees.

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Information Dissemination

Sending out staff messages, announcements and instructions manually does not work anymore. The fast-paced lifestyle and business operations require people to be constantly on the move. So, communication should be able to reach the personnel fast, anytime, anywhere. Electronic correspondence will ensure that every employee receives the information in the quickest time possible.

Computer programs and software are more reliable than ever before, and the benefits they offer businesses are worth what you pay for them. Having digitised operations greatly helps resource optimisation and facilitates smoother operation. There are processes that still require manual labour, but with the aid of technology, company progress can run faster, with higher levels of reliability.